Minutes - 2025 - May

Date: May 13th, 2025

Attendees:   Shirley Mike Chris Sevi

1.       Meeting called to order at 11:35

2.       Approve Previous Minutes from April.    Motion by Chris, second by Mike – all in favor?

3.       Financial

a.   Treasure Report – Shirley

                                                               i.      Balance is $9,193.67 – 50/50 Ticket sales included

                                                             ii.      Debt repayment – Ken to be repaid back – Motion by Mike, Second by Chris – Shirley will prepare cheque

b.   Budget work in past month – Shirley will prepare budget for AGM approval

c.   Grants – Sally unavailable – will proceed with Grants once budget approved

d.   Signatory – Add Chris as third signee – letter to RBC has been delivered to RBC – received notice for Chris, Shirley and Mike to go sign paperwork at bank

e.   Income Tax – Shirley will file next week with Accountant

f.        Charity Status – Lisa granted extension, must modify constitution online, file results of AGM (New or changed directors) and then notify Lisa at 250-328-4035.

                                                               i.      Constitution purpose to be amended to read:
– To promote health by provide peer counselling, support group meetings and other supportive services to persons with brain injuries, and their caregivers

– to undertake activities ancillary and incidental to the attainment of the above charitable purpose

g.   Fund Raising

                                                               i.       Cancel second 50/50? Lack of volunteers – Motion by Chris, second by Mike – all in Favor

                                                             ii.      Garlic Festival cancelled – no volunteers

                                                           iii.      Raffle – Quilts x 2 and Oven mitts – Mike to get a permit for Oct 1 to Dec 20th – Shirley able to find photographer for social media posts – can also include director pics for website

                                                           iv.      Water Sales at Market is going well

4.       Schedule

a.   AGM – June –director list for AGM voting include – Mike as chair (current incumbent), Ken (current incumbent) or Chris as Vice Chair, Shirley (current incumbent) as Treasurer, Mike? As secretary, Sevi, Bebe, Sue, Bernie, Sally as Directors at Large

b.   Add - Coffee at Starbucks in WL – Tuesday - 4:00 after a social or Peer lead Occupational Exercise

c.   Add - Coffee at the Rise and Grind – Monday at 12:00 after Walk around Marsh

d.   BBQ – Jul 12 at Mikes

e.   Rodeo’s – Add to schedule – Sally to advise dates

f.        WL Library unavailable June to Aug - Monique finding an option – currently a Church

                                                               i.      Social Event

                                                             ii.      Peer Led Occupational Exercises

g.   Social Bonanza Bingo (Oct 21 – Library) and Pokeno (Aug 19 - location TBD)- $100 to CBIA / $400 to winners – compliments of Monique, current prizes from $10 to $30 ever 2 weeks plus $100 to CBIA

h.   Change to Speech – to only permit Cariboo participants – Mike will do his own thing for participants outside the Cariboo possibly with Stroke Survivor Advocacy Group of Canada

5.       Advocacy

a.   Mike introduced Jeff to Shirley

b.   Stories – Caregivers, survivors – no response to email – too many emails – Mike to do newsletter to group and reduce emails

c.   BC Budget presentation – In person or sent in – Shirley, MLA sent email for us to participate – Mike to hopefully go to Quesnel

d.   Need to do more advocacy efforts for CBIA

e.   Think Tank session with local health folks

6.       Marketing

a.   Website

                                                               i.       Mike added Charter link to Resources

                                                             ii.      Mike to investigate and then add provincial resources to resources even though they are not Cariboo specific

b.   Facebook – Mike removed previous event activities to keep it clean

c.   Brain Injury Canada – remove address – Mike to figure out how to login to remove it

d.   Newsletters to be published once a month – Mike to prepare and send out

7.       Newsletter

a.   EQUIT Stroke Study – request to send communication out to invite Family Members and Caregivers of Young Women Stroke Survivors – Add to newsletter

b.   Request to add to website - Safety tips for Stroke Survivors with Epilepsy – Add to newsletter

c.   Request to send communication for CBISI project from Interior Health– Add to newsletter

d.   Add stories request

8.       Counselling

a.   ICBC - email sent, no response – Mike has signed up and first session is Wednesday this week

b.   Shirley looking into BCBIA

c.   Mike request Anger Management resources for PG BIG – Follow up next week

9.       Other Business

a.   Bylaw change – Shirley to look at wording to indicate if directors miss 3 board meetings being excused could be removed

b.   Bylaw change – Add member ship fees of $5 / annual – need to list what that includes and have a way to record and manage members

c.   Mike to Send Shirley copy of Annual report files in 2024

d.   AGM – will hold AGM first then have directors meeting with elected directors

e.   Mike to send link to mailing list with AGM video link – to allow participation remotely

10.   Meeting ended at 12:35   - Motion by Chris, second by Mike – all in favor