Minutes - 2025 - October

Attendees: Oct 14, 2025

Mike Chris

Shirley Sue

Bernie

Absent:

Ken (2) Jenn (2)

Excused

Sally

1. Meeting called to order at 11:40
   
   

2. Read the Mission, Vision, Focus - Shirley
   
   

3. Previous Minutes approval - Passed
   
   

   1. Motion by Chris 

   2. Second by Shirley 

4. Financial Report - Treasurer - Shirley 

• Financial Statements for current year / monthly - Shirley to send soft copies to all directors this week.

• Bank Account Balance $8225

• Income Tax 

  • status updates - Jan to June - pre-Charity - Shirley will  touch bases with Accountant this week

  • June to Dec - Post charity - will be done in Feb 2026

• Interac Deposits - Email of Treasurer@CaribooBrainInjury.com Miike will set up the email today and Shirley will set up automatic Interac deposits to this email this week.
  
  

5. Grant Report - Sally (unavailable for today's meeting)

• Who have we applied to 100 Mile, and Williams Lake but they are awaiting financial statements still - Shirley to send these to Sally who will submit then with Mike

• What is planned to be applied for - BC Gaming Grant - requirements
  Shirley motion, second by Sue for Mike to apply for a  BCeId to be setup for CBIA so grant for gaming can be submitted  

6. Fund Raising 

   1. Mike thanked Chris, Sue and Sally for their volunteer efforts and help !

   2. Current Activities

      1. Quilt Raffle Draw until Oct 31st - Draw Nov 1
         - Discussion of Fund Deposits - procedures for handling ticket sales to be done by Sue - Sue will reconcile ticket sales and Mike will deposit the fund 

      2. Donation letters - Mail Merge and list of businesses - no movement to date - Directors reviewed and modified the letter - was approved by the board
         
         Each director is asked to submit 10-15 possible businesses to Mike to send letters to.  Each possible submission to include the following please

         • Recipient Name

         • Recipient Title/Position

         • Recipient Organization Name

         • Recipient Organization Address 1

         • Recipient Organization Address 2

         • City

         • Province

         • Postal Code
           
           

   3. Planned Activities for 2026 - to be discussed early 2026

      1. Kayak Raffle

      2. Helmet Awareness Day / Parade

      3. BBQ

      4. Others - Bingo

7. Marketing

   1. Purchases - to be discussed in Spring 2026 

      1. Tri fold brochure - folding

      2. Handout Brochure - one side

      3. New Banner

      4. Single Brochure

      5. Christmas Cards

      6. Thank you cards / Fridge Magnets
         
         

8. Advocacy

   1. MLA research report-Sally ( how to proceed - interior Health?) - Sally unavailable for today's meeting - to discuss in Dec 

   2. Mike to meet with MLA
      
      

9. Other Business 

   1. Director Involvement - Response to Emails, volunteering, decisions to be made by the board and not by individuals on the board,  Church vs Library, Deposit made by person not collecting $ from Ticket Sales, Brain Injury Conference in Kelowna

   2. Business Excellence award Nomination but no award - Mike and Sue attended the event.

   3. Newsletter - Quarterly - Due Sept but will wait until November to include information from the Brain Injury Conference that Mike is going to in Kelowna at the end of October 

   4. ICBC pilot project - Mike believes this is a great opportunity and will keep board members informed 

   5. Caregiver Meetings - In person at St. Timothy Church - Oct 17th  Mike to send details to members

   6. Group photo for Janelle - not a group photo but individual photos of people with brain injuries - Mike to send request to members 

   7. Tax receipts procedure for donations discussed - Treasurer is the only one who can submit receipts 

   8. Parade - Xmas in 2026 - good feedback

   9. Luncheon for Christmas - after board meeting on Dec 9 - $20 per director to be covered by CBIA. No alcohol will be covered - Motion by Sue, second by Shirley - approved.

10. New business 

    1. Helmet Awareness Day - with a Parade  with Prizes - 2026, could be an annual event to raise awareness - including ATV (Mark from ATV Club - 604-819-5375), Rodeo, Skating, etc.- discussed and thought it was a good idea - Mike to talk to district and others to see what is involved.

    2. New programs - Shirley to investigate with contacts what other organization are doing and will report back to us by December board meeting 

       1. Support programs - peer, caregiver - existing - meeting on Friday at Church - we can combine efforts vs someone to facilitate our own program

       2. Life Skills, Daily Living

       3. Educational - return to work or school

       4. Therapeutic Groups - need professionals

       5. Prevention and Awareness (like helmet day)

       6. Case Management

    3. Nov meeting on Remembrance Day - Cancel ?
       
       

11. Calendar Events - Mike will add Starbucks and Rise and Grind dates - Shirley to give Chris Thank you card and Magnet for Rise and Grind
    
    

12. Meeting ended at 12:47 - approved

– Motion by Chris

– Second by Shirely