Minutes - 2025 - September

Date: Sept. 9  2025 

Attendees: Chris Sally Sue Shirley

Excused: Mike Ken Jenn Bernie

Director Monthly Meeting - Minutes

1. Meeting called to order at 11.25am

2. Mission, Vision, Focus statement read by Sally

3. Previous Minutes approval 

– Motion by Sally

– Second by Sue

4. Financial 

a. Treasurers Report - Shirley 

No figures were given. Shirley explained the importance of accurate and responsible reporting now we are a charity. She will detail the income and expense statements with quick books.

b. Income tax -Shirley 

Income tax has now been filed. Accountant discounted costs by $1000

c. Grant update - Sally - In progress

d. Garlic Festival Financial - Day 1 $316.00  Day 2 $166.00

e. Raffle ticket sale update - We still have opportunities to sell raffle tickets

Farmers Market $66.00

5. Misc

1. Group photo for Janelle - Shirley to contact Janelle - carried forward

2. Primetime Wrestling update - no update

3. Chris Reid to step down as signatory of CBIA- rescinded

             6. Advocacy

• MLA research report-Sally to contact the Minister of Health

7. New Business - Discussion

1. Procedure/ reconciliation for handling and recording cash sales re: raffle tickets - Sue to formalize procedure for handling and reconciling cash sales

2. Tax receipts procedure for donations- Shirley to write tax donation receipts. A letter of thanks to be sent with the receipt. Shirley explained that a person who takes in the donation cannot deposit the money

3. Fundraising opportunities Re: selling brain novelties at info table not any issues.

4. Peer group Meetings - can we have caregiver support meetings at the same time as peer group  meetings. Shirley motioned for Sally to create a caregiver support group. Sue seconded.

5. Event calendar not changed

8. Meeting ended at 12.25

– Motion by Sue

– Second by Sally